Privacy Policy
Effective Date: 5-15-2025
Last Updated: 5-16-2025
Pothos Leads LLC
1718 Capitol Ave, Cheyenne, WY 82001-4528
Email: [email protected]
TABLE OF CONTENTS
1. Introduction
2. Information We Collect
3. How We Collect Information
4. Use of Information
5. Artificial Intelligence-Based Products
6. Consent for Processing and Sale
7. Use of AI and Third-Party Representatives
8. Sharing and Disclosure of Information
9. Data Retention
10. Data Security Measures
11. Collecting Information From Minors
12. Consumer Rights
13. Your Rights Regarding the Sale or Sharing of Personal Information
14. Jurisdiction and Governing Law
15. Changes to This Policy
16. Contact Us
This Privacy Policy ("Policy") outlines the manner in which Pothos Leads LLC ("Company," "we," "our," or "us") collects, uses, discloses, shares, and protects the Personal Information of individuals in accordance with applicable federal and state data privacy laws, including but not limited to the California Consumer Privacy Act (CCPA), the California Privacy Rights Act (CPRA), the Florida Digital Bill of Rights (FDBR), the Virginia Consumer Data Protection Act (VCDPA), the Colorado Privacy Act (CPA), the Connecticut Data Privacy Act (CTDPA), and any other applicable federal and state regulations (collectively, the "Applicable Privacy Laws").
By accessing, using, or interacting with our services, website(s), landing pages, or any other medium through which we collect data (collectively, the "Services"), you expressly consent to the practices and policies described in this Policy. If you do not agree with any aspect of this Policy, please do not use our services.
Questions or concerns? Reading this Privacy Notice will help you understand your privacy rights and choices. We are responsible for making decisions about how your personal information is processed. If you do not agree with out policies and practices, please do not use our Services. If you still have any questions or concerns, please contact us at [email protected].
We collect personal information that you voluntarily provide to us when you register on the Services, express an interest in obtaining information about us or our products and Services, when you participate in activities on the Services, or otherwise when you contact us.
Personal Information Provided by You. The personal information that we collect depends on the context of your interactions with us and the Services, the choices you make, and the products and features you use. We may collect the following categories of Personal Information:
First and last name
Email address
Phone number
Location and address
Job Titles
Usernames
Passwords
Contact Preferences
Contact or Authentication data
Billing address
Debit/Credit Card Numbers
Calendar access and scheduling information
Payment information including banking details (via Stripe or other secure third-party processors)
Sensitive Information. When necessary, with your consent or as otherwise permitted by applicable law, we process the following categories of sensitive information:
Financial Data
Social Security numbers or other government identifiers
Banking and payment data is collected and processed exclusively through secure third-party payment processors such as Stripe. Pothos Leads LLC does not store or retain complete bank account or card details directly on its servers
Social Media Login Data. We may provide you with the option to register with us using your existing social media account details, like your Facebook, X, or other social media account. If you choose to register in this way, we will collect certain profile information about you from the social media provider.
Application Data. If you use our application(s), we also may collect the following information if you choose to provide us with access or permission:
• Geolocation Information. We may request access ro permission to track location-based information from your mobile device, either continuously or while you are using our mobile application(s), to provide certain location-based services. If you wish to change our access or permissions, you may do so in your device’s settings.
• Mobile Device Access. We may request access or permission to certain features from your mobile device, including your mobile device's calendar, contacts, reminders, sms messages, social media accounts and other features. If you wish to change our access or permissions, you may do so in your device's settings.
• Mobile Device Data. We automatically collect device information (such as your mobile device ID, model, and manufacturer), operating system, version information and system configuration information, device and application identification numbers, browser type and version, hardware model Internet service provider and/or mobile carrier, and Internet Protocol (IP) address (or proxy server). If You are using our application(s), we may also collect information about the phone network associated with your mobile device, your mobile device's operating system or platform, the type of mobile device you use, your mobile device's unique device DI, and information about the features of our application(s) you accessed.
•Push Notifications. We may request to send you push notifications regarding your account or certain features of the application(s). If you wish to opt out from receiving these types of communications, you may turn them off in your device's settings.
This information is primarily needed to maintain the security and operation of our application(s), for troubleshooting, and for our internal analytics and reporting purposes.
How can you review, update, or delete the data we collect from you?
Based on the applicable laws of your country or state of residence in the US, you may have the right to request access to the personal information we collect from you, details about how we have processed it, correct inaccuracies, or delete your personal information. You may also have the right to withdraw your consent to our processing of your personal information. The Rights may be limited in some circumstances by applicable law. To request to review, update, or delete your personal information, please visit: www.pothosleads.com/contact.
3. How We Collect Information
We may collect Personal Information via the following methods:
Direct submission through our websites or funnels
Scraping and scanning of publicly available platforms (e.g., LinkedIn, Facebook, etc.) using automated data collection tools
Third-party lead generation platforms and tools
Voluntary provision by clients or leads
Integrated platforms (e.g., Stripe, CRMs)
We automatically collect certain information when you visit, use, or navigate the Services. This information does not reveal your specific identity (like your name or contact information) but may include device and usage information,such as your IP address, browser and device characteristics, operating system, language preferences, referring URLs, device name, country, location, information about how and when you use our Services, and other technical information. This information is primarily needed to maintain the security and operation of our Services, and for our internal analytics and reporting purposes. Like many businesses, we also collect information through cookies and similar technologies.
The information we collect includes:
• Log and Usage Data. Log and usage data is service-related, diagnostic, usage, and performance information our servers automatically collect when you access or use our Services and which we record in log files. Depending on how you interact with us, this log data may include your IP address, device information, browser type, and settings and information about your activity in the Services (such as the date/time stamps associated with your usage, pages and files viewed, searches, and other actions you take such as which features you use), device event information (such as system activity, error reports (sometimes called "crash dumps"), and hardware settings).
• Device Data. We collect device data such as information about your computer, phone, tablet, or other device you access the Services. Depending on the device used, this device data may include information such as your IP address (or proxy server), device and application identification numbers, location, browser type, hardware model, Internet service provider and/or mobile carrier, operating system, and system configuration information.
• Location Data. We collect location data such as information about your device's location, which can be either precise or imprecise. How much information we collect depends on the type and settings of the device you use to access the Services. For example, we may use GPS and other technologies to collect geolocation data that tells your current location (based on your IP address). You can opt out for allowing us to collect this information either by refusing access to the information or by disabling your Location setting on your device. However, if you choose to opt out, you may not be able to use certain aspects of the Services.
We may collect limited data from public databases, marketing partners, social media platforms, and other outside
sources.In
order to enhance our ability to provide relevant marketing, offers, and services to you and update our records, we may obtain information about you from other sources, such as public databases, joint marketing partners, affiliate programs, data providers, social media platforms, and from other third parties. This information includes mailing addresses, job titles, email addresses, phone numbers, intent data (or user behavior data), Internet Protocol (IP) addresses, social media profiles, social media URLs, and custom profiles, for purposes of targeted advertising and event promotion.
If you interact with us on a social media platform using your social media account (e.g., Facebook or X),we receive personal information about you from such platforms such as your name, email address, and gender. You may have the right to withdraw your consent to processing your personal information. Any personal information that we collect from your social media account depends on your social media accounts' privacy settings. Please note that their own use of your information is not governed by this Privacy Notice.
Cookies and other tracking technologiesWe may use cookies and similar tracking technologies (like web beacons and pixels) to gather information when you interact with our Services. Some online tracking technologies help us maintain the security of our Services and your account, prevent crashes, fix bugs, save your preferences, and assist with basic site functions.
We also permit third parties and service providers to use online tracking technologies on our Services for analytics and advertising, including to help manage and display advertisements, to tailor advertisements to your interests, or to send abandoned shopping cart reminders (depending on your communication preferences). The third parties and service providers use their technology to provide advertising about products and services tailored to your interests which may appear either on our Services or no other websites. To the extent these online tracking technologies are deemed to be a "sale"/'sharing" (which includes targeted advertising, as defined under the applicable laws) under applicable US state laws, you can opt out of these online tracking technologies by submitting a request.
4. Use of Information
We use the collected Personal Information for the following purposes:
Selling lead information to clients who purchase our Services
Cold emailing, cold calling, and engaging leads via artificial intelligence (AI) or live representatives, in accordance with the Telephone Consumer Protection Act (TCPA), CAN-SPAM Act, and other applicable laws
Booking appointments on behalf of clients using access to calendar tools
Internal business operations, including sharing data with employees and business partners
Processing payments, recurring billing, and client account administration
Your personal information may be used in profiling and automated processes that could produce legal similarly significant effects for you.
Use of Al TechnologiesWe provide the Al Products through third-party service providers "(Al Service Providers"), including Google Cloud Al and Simplismart. As outlined in this Privacy Notice, your input, output, and personal information will be shared with and processed by these All Service Providers to enable your use of our Al Products.
Our Al Products are designed for eht following functions:
• Al automation
• Al research
• Al predictive analytics
• Al development I
• Al applications
• Al deployment
• Al document generation • Al insights
• Al search
• Al bots
• Text analysis
How We Process Your Data Using Al
All personal information processed using our Al Products is handled in line with our Privacy Notice and our agreement with third parties. This ensures high security and safeguards your personal information throughout the process, giving you peace of mind about your data's safety.
How to Opt Out:
We believe in giving you the power to decide how your data is used. To opt out, you can:
• Log in to your account settings and update your user account
• Contact us using the contact information provided below
5. Artificial Intelligence-Based Products
As part of our Services, we offer products, features, or tools powered by artificial intelligence, machine learning, or similar technologies (collectively, "Al Products"). These tools are designed to enhance your experience and provide you with innovative solutions. The terms in this Privacy Notice govern your use of the Al Products within our Services.
By submitting your contact information through our Services, you expressly agree to be contacted via live calls, pre recorded messages, and AI-assisted voice systems, as permitted under applicable federal and state law, including the TCPA and the Florida Digital Bill of Rights (FDBR). You may withdraw this consent at any time.
You may withdraw your consent to be contacted via email, phone, text message, or artificial intelligence (AI) systems at any time by emailing us at [email protected] with the subject line “Opt-Out,” or by replying STOP to any SMS communication we send. Your request will be honored promptly in accordance with applicable law.
6. Consent for Processing and Sale
By providing your Personal Information to us, you expressly consent to:
-The sale of your lead information (first name, last name, phone number, email address, and location) to our paying clients
-Contact via cold email, cold call, and/or AI-powered communication tools
-Use of your information in accordance with this Policy and Applicable Privacy Laws
We maintain records of consent and implement mechanisms for withdrawal of consent upon request, as required by law.
We process your personal information for a variety of reasons, depending on how you interact with our Services, including:
• To facilitate account creation and authentication and otherwise manage user accounts. We may process your information so you can create and log in to your account, as well so keep your account in working order.
• To deliver and facilitate delivery of services to the user. We may process your information to provide you with the requested service.
• To respond to user inquiries/offer support to users. We may process your information to respond to your inquiries and solve any potential issues you might have with the requested service.
• To send administrative information to you. We may process your information to send you details about our products and services, changes to our terms and policies, and other similar information.
• To fulfill and manage your orders. We may process your information to fulfill nda manage your orders, payments, returns, and exchanges made through the Services.
• To enable user-to-user communications. We may process your information if you choose to use any of our offerings that allow for communication with another user.
• To request feedback. We may process your information when necessary to request feedback and to contact you about your use of our Services.
• To send you marketing and promotional communications. We may process the personal information you send to us for our marketing purposes, if this is in accordance with your marketing preferences. You can opt out of our marketing emails at any time.
• To deliver targeted advertising to you. We may process your information to develop and display personalized content and advertising tailored to your interests, location, and more.
• To post testimonials. We post testimonials on our Services that may contain personal information.
• To administer prize draws and competitions. We may process your information to administer prize draws and competitions.
• To evaluate and improve our Services, products, marketing, and your experience. We may process your information when we believe it is necessary to identify usage trends, determine the effectiveness of our promotional campaigns, and to evaluate and improve our Services, products, marketing, and your experience.
• To identify usage trends. We may process information about how you use our Services to better understand how they are being used so we can improve them.
• To determine the effectiveness of our marketing and promotional campaigns. We may process your information to better understand how to provide marketing and promotional campaigns that are most relevant to you.
• To comply with our legal obligations. We may process your information to comply with our legal obligations, respond to legal requests, and exercise, establish, or defend our legal rights.
Consent to AI and Automated Communications
By submitting your information through our Services, you expressly agree and provide your affirmative written consent to receive communications from Pothos Leads LLC, including but not limited to phone calls, prerecorded voice messages, text messages (SMS), and communications made using automated systems or artificial intelligence (“AI”), in connection with lead generation, service offerings, appointment scheduling, or promotional outreach.
These communications may be delivered by or on behalf of Pothos Leads LLC or by authorized third parties acting on our behalf. Such consent is intended to be in compliance with the Telephone Consumer Protection Act (TCPA), the CAN-SPAM Act, and applicable state laws including but not limited to the Florida Digital Bill of Rights (FDBR).
You acknowledge that your consent is not a condition of any purchase and that you may revoke your consent at any time.
7. Use of AI and Third-Party Representatives
We may employ artificial intelligence tools or contract representatives to contact leads and clients. All such activities will:
-Comply with federal and state regulations including the TCPA, CAN-SPAM Act, and FDBR
-Be documented and subject to audit
-Involve only consented individuals where required by law
By using our Services, you acknowledge and consent to being contacted by automated systems or authorized representatives, including for promotional or business-related communications.
8. Sharing and Disclosure of Information
We may share Personal Information:
-Internally with employees and business partners
-With third-party vendors such as Stripe and calendaring platforms
-With contracted service providers who perform business operations on our behalf (e.g., cold callers, marketing platforms)
-As required by law or lawful subpoena
We do not sell banking information or Social Security Numbers and restrict access to such sensitive data through role-based permissions.
We have contracts in place with our third parties, which are designed to help safeguard your personal information. This means that they cannot do anything with your personal information unless we have instructed them to do it. They will also not share your personal information with any organization apart from us. They also commit to protect the data they hold on our behalf and to retain if for the period we instruct.
We also may need to share your personal information in the following situations:
• Business Transfers. We may share or transfer your information in connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company.
• Affiliates. We may share your information with our affiliates, in which case we will require those affiliates to honor this Privacy Notice. Affiliates include our parent company and any subsidiaries, joint venture partners, or other companies that we control or that are under common control with us.
• Business Partners. We may share your information with our business partners to offer you certain products, services, or promotions.
•Other Users. When you share personal information (for example, by posting comments, contributions, or other content to the Services) or otherwise interact with public areas of the Services, such personal information may be viewed by all users and may be publicly made available outside the Services in perpetuity. If you interact with other users of our Services and registrar for our Services through a social network (such as Facebook), your contacts on the social network will see your name, profile photo, and descriptions of your activity. Similarly, other users will be able to view descriptions of your activity, communicate with you within our Services, and view your profile.
We collect and share your personal information through:
-Targeting cookies/Marketing cookies
-Social media cookies
-Beacons/Pixels/Tags
-We may use social media features, such as a "Like" button, and widgets, such as a "Share" button, in our Services. Such features may process your Internet Protocol (IP) address and track which page you are visiting on our website. We may place a cookie to enable the feature to work correctly. If You are logged in on a certain social media platform and you interact with a widget or button belonging to that social media platform, this information may be recorded to your profile of such social media platform. To avoid this, you should log out from that social media platform before accessing or using the Services. Social media features and widgets may be hosted by a third party or hosted directly on our Services. Your interactions with these features are governed by the privacy notices of the companies that provide them. By clicking no one of these buttons, you agree to the use of this plugin and consequently the transfer of personal information to the corresponding social media service. We have no control over the essence and extent of these transmitted data or their additional processing.
9. Data Retention
We retain Personal Information only for as long as necessary to fulfill the purposes outlined in this Policy, unless a longer retention period is required or permitted by law (such as tax, accounting, or other legal requirements). We implement measures to securely delete or anonymize data when it is no longer needed.
When we have no ongoing legitimate business need to process your personal information, we will either delete or anonymize such information, or,if this is not possible (for example, because your personal information has been stored in backup archives), then we will securely store your personal information and isolate it from any further processing until deletion is possible.
10. Data Security Measures
We implement administrative, physical, and technical safeguards consistent with industry standards and legal requirements to protect Personal Information. These include, but are not limited to:
-Secure hosting environments
-Encryption of sensitive data in transit and at rest
-Access control protocols for staff and partners
-Regular audits and breach response procedures
We have implemented appropriate and reasonable technical and organizational security measures designed to protect the security of any personal information we process. However, despite our safeguards and efforts to secure your information, no electronic transmission over the Internet or information storage technology can be guaranteed to be 100% secure, so we can't promise or guarantee that hackers, cybercriminals, or other unauthorized third parties will not be able to defeat our security and improperly collect, access, steal, or modify your information. Although we will do our best to protect your personal information, transmission of personal information to and from our Services is at your own risk. You should only access the Services within a secure environment. We strive to have the most secure system for security measures in order to protect your information to the best of our ability.
How do we handle your social logins?
Our Services may offer you the ability to register and login using your third-party social media account details (like your Facebook ro X logins). Where you choose to do this, we will receive certain profile information about you from your social media provider. The profile information we receive may vary depending on the social media provider concerned, but will often include your name, email address, friends list, and profile picture, as well as other information you choose to make public on such a social media platform.We will use the information we receive only for the purposes that are described in this Privacy Policy or that are otherwise made clear to you on the relevant Services. Please note that we do not control, and are not responsible for other uses of your personal information by your third-party social media provider. We recommend that you review their privacy notice to understand how they collect, use, and share your personal information, and how you can set your privacy preferences no their sites and apps.
We do not knowingly collect, solicit data from, or market to children under 18 years of age, nor do we knowingly sell such personal information. By using the Services, you represent that you are at least 18 or that you are the parent or guardian of such a minor and consent to such minor dependent's use of the Services. If we learn that personal information from users less than 18 years of age has been collected, we will deactivate the account and take reasonable measures to promptly delete such data from our records. If you become aware of any data we have collected from children under age,18 please contact us at
.
Subject to Applicable Privacy Laws, you may have the following rights:
-Right to know what data we collect and how we use it
-Right to access, correct, or delete your Personal Information
-Right to opt-out of the sale or processing of your Personal Information
-Right to withdraw consent at any time
You may exercise these rights by contacting us at [email protected]. We will verify your identity in accordance with legal standards before processing any such request.
Withdrawing your consent:
If we are relying on your consent to process your personal information, which may be express and/or implied consent depending on the applicable law, you have the right to withdraw your consent at any time. You can withdraw your consent at any time by contacting us.
However, please note that this will not affect the lawfulness of the processing before its withdrawal nor, when applicable law allows, will it affect the processing of your personal information conducted in reliance on lawful processing grounds other than consent.
If you wish to revoke your consent to receive communications via automated or AI-powered systems, you may do so at any time by contacting us at [email protected] the subject line “AI Opt-Out.” You may also follow the opt-out instructions provided in any automated message you receive. Upon receipt of a valid request, Pothos Leads LLC will make reasonable efforts to honor your preferences in accordance with applicable law.
Opting out of marketing and promotional communications
: You can unsubscribe from our marketing and promotional communications at any time by clicking on the unsubscribe link in the emails that we send, replying "STOP" or "UNSUBSCRIBE" to the SMS messages that we send, or by contacting us using the details provided in the contact us section below. You will then be removed from the marketing lists. However, we may still communicate with you — for example, to send you service-related messages that are necessary for the administration and use of your account, to respond to service requests, or for other non-marketing purposes.
No mobile information will be shared with third parties or affiliates for marketing or promotional purposes. Information sharing to subcontractors in support services, such as customer service, is permitted. All other use case categories exclude text messaging originator opt-in data and consent; this information will not be shared with third parties.
Account Information
If you would at any time like to review or change the information in your account or terminate your account, you can:
• Log into your account settings and update your user account.
• Contact us using the contact information provided.
Upon your request to terminate your account, we will deactivate or delete your account and information from our active databases. However, we may retain some information in our files to prevent fraud, troubleshoot problems, assist with any investigations, enforce our legal terms and/or comply with applicable legal requirements.
Cookies and similar technologies:
Most Web browsers are set to accept cookies by default. If you prefer, you can usually choose to set your browser to remove cookies and to reject cookies. If you choose to remove cookies or reject cookies, this could affect certain features or services of our Services. Users may adjust cookie preferences at any time via the Cookie Settings. The link will be provided if we implement cookies.
You have rights under certain US state data protection laws. However, these rights are not absolute, and in certain cases, we may decline your request as permitted by law.
These rights include:
• Right to know whether or not we are processing your personal data
• Right to access your personal data
• Right to correct inaccuracies in your personal data
• Right to request the deletion of your personal data
• Right to obtain a copy of the personal data you previously shared with us
• Right to non-discrimination for exercising your rights
• Right to opt out of the processing of your personal data if it is used for targeted advertising (or sharing as defined under California's privacy law), the easl of personal data, profiling in furtherance of decisions that produce legal or similarly significant effects ("profiling").
Depending upon the state where you live, you may also have the following rights:
• Right to access the categories of personal data being processed (as permitted by applicable law, including the privacy law in Minnesota)|
• Right to obtain a list of the categories of third parties to which we have disclosed personal data (as permitted by applicable law, including the privacy law in California, Delaware, and Maryland)
• Right to obtain a list of specific third parties ot which we have disclosed personal data (as permitted by applicable law, including the privacy law in Minnesota and Oregon)
• Right to review, understand, question, and correct how personal data has been profiled (as permitted by applicable law, including the privacy law in Minnesota)
• Right to limit use and disclosure of sensitive personal data (as permitted by applicable law, including the privacy law in California)
• Right to opt out of the collection of sensitive data and personal data collected through the operation of a voice or facial recognition feature (as permitted by applicable law, including the privacy law in Florida).
How to Exercise Your Rights
To exercise these rights, you can contact us by visiting www.pothosleads.com/contact, by emailing us at [email protected], by visiting www.pothosleads.com/contact, or by referring to the contact details at the bottom of this document.
You can opt out from the selling of your personal information, targeted advertising, or profiling by disabling cookies in Cookie Preference Settings.
Under certain US state data protection laws, you can designate an authorized agent to make a request on your behalf. We may deny a request from an authorized agent that does not submit proof that they have been validly authorized to act on your behalf in accordance with applicable laws.
Upon receiving your request, we will need to verify your identity to determine you are the same person about whom we have the information in our system. We will only use personal information provided in your request to verify your identity or authority to make the request. However, if we cannot verify your identity from the information already maintained by us, we may request that you provide additional information for the purposes of verifying your identity and for security or fraud-prevention purposes.
If you submit the request through an authorized agent, we may need to collect additional information to verify your identity before processing your request and the agent will need to provide a written and signed permission from you to submit such request on your behalf.
Pothos Leads LLC may sell or share the personal information of leads to third-party business clients who purchase such data for the purpose of offering services relevant to the lead’s expressed or inferred interest. This practice constitutes a “sale” or “sharing” of personal information as defined under the California Consumer Privacy Act (CCPA), as amended by the California Privacy Rights Act (CPRA), and the Florida Digital Bill of Rights (FDBR). By submitting your information through our Services, you affirmatively consent to such sale or sharing.
Pursuant to these laws, you have the right to direct us not to sell or share your personal information. You may exercise this right at any time by emailing us at [email protected] with the subject line “Do Not Sell or Share My Personal Information.” Upon receipt of your verified request, we will process your opt-out in accordance with applicable legal requirements and refrain from disclosing your data to third parties going forward.
This Policy is governed by the laws of the State of Wyoming and applicable federal and state data privacy laws. Any disputes shall be resolved in the courts of competent jurisdiction located in Wyoming.
If you are a resident of California, Colorado, Connecticut, Delaware, Florida, Indiana, Iowa, Kentucky, Maryland, Minnesota, Montana, Nebraska, New Hampshire, New Jersey, Oregon, Rhode Island, Tennessee, Texas, Utah, or Virginia, you may have the right to request access to and receive details about the personal information we maintain about you and how we have processed it, correct inaccuracies, get a copy of, or delete your personal information. You may also have the right to withdraw your consent to our processing of your personal information. These rights may be limited in some circumstances by applicable law.
15. Changes to This Policy
We reserve the right to update or modify this Policy at any time. All changes will be posted on our website with the revised date. Continued use of the Services constitutes acceptance of such changes. If we make material changes to this Privacy Policy, we may notify you either by prominently posting a notice of such changes or by directly sending you a notification. We encourage you to review this Privacy Notice frequently to be informed of how we are protecting your information.
16. Contact Us
If you have questions or concerns about this Policy or your Personal Information, please contact us at:
Pothos Leads LLC
1718 Capitol Ave, Cheyenne, WY 82001-4528